Policy Details

4000-1-6 Delegation of Signing Authority for Expenditure

Responsible Executive Senior Vice-President, Strategy & Corporate Services
Director, Finance
Issue Date March 31, 2017
Supersedes Date October 4, 2019
Last Review June 20, 2024
Last Revision June 20, 2024
Upon request, the college will provide a copy of this policy in an alternate format.

In support of good financial stewardship at Lambton College, all purchases of goods or services are to be authorized by a manager with the authority to do so.

Policy

  1. As per Board Policy 3-003, any purchases of goods or services committing the College to expenditures for an amount greater than $2,000,000 require the approval of the Board of Governors.
  2. Any purchases of goods or services committing the College to expenditures of $2,000,000 or less shall be signed by the President or a designated manager to whom signing authority for expenditure within specified limits has been delegated.
  3. The calculation of the commitment is to consider all related expenditures to be made concurrently or likely to be made over a multi-year period. Taxes and freight are not included in the calculation of the commitment.
  4. Refer to Appendix 1 for the upper limits of delegated signing authories.
  5. Authorized expenditures must be within approved current year budget limits.
  6. Exceptions to this policy to accommodate special circumstances (e.g. cloud computing, scholarship payments, routine expenditures for regular business liabilities such as, hydro, gas, payrol, taxes or benefits) must be authorized in writing by the individual manager designated. Please Refer to Appendix 1.
  7. Purchases of goods or services will be made in accordance with the College's Purchasing (4000-2-1) policy.

Appendices

Appendix 1: Upper Limits of Delegated Signing Authorities

Table: Upper signing limits
RoleLimit
President$2,000,000
Senior Vice-Presidents, Vice-Presidents$500,000
Associate Vice-Presidents$250,000

Director: Facilities Management
Director, Information Technology
Director, Finance

$100,000
Directors, Associate Directors, Deans, Associate Deans$50,000
Managers$25,000
All Other College Employees$1,000
For questions or concerns regarding this policy, please contact the Policy Sponsor by phoning our main line 519-542-7751.