Policy

In the following statements, the terms supervisor, coordinator and supervising faculty member should be understood and construed to include designate or substitutes. The absence of the person holding a position does not remove, lessen, or change any requirement to make a report to the position.

1. Lambton College requires the prompt reporting and investigation of all injuries, illnesses, accidents, and incidents which is a critical component of the College’s occupational health and safety program and supports effective prevention, compliance with legislative requirements, and timely return to work and accommodation, where required.
2. All accidents, incidents, injuries, and illnesses occurring:
   
   1. on College Property; or
   2. while participating in a college-sanctioned activity
   3. must be reported as soon a possible and no later than 24-hours after the occurrence via Jira ticket.
   
   The appropriate reporting form must be completed by;
   1. the injured or ill individual; or
   2. where the individual is unable, the person most familiar with the circumstances of the incident,
   3. submitted to Health and Safety department.

Fatal or Critical Injuries

1. The College requires the immediate reporting and investigation of any fatal or critical injury involving any person while on College property or participating in a college activity. A critical injury is defined as an injury of a serious nature that:
   1. places life in jeopardy;
   2. produces unconsciousness;
   3. results in substantial loss of blood;
   4. involves the fracture of a leg or arm (excluding fingers or toes);
   5. involves the amputation of a leg, arm, hand, or foot (excluding fingers or toes);
   6. consists of burns to a major portion of the body; or,
   7. causes the loss of sight in an eye.
2. When a fatal or critical injury has occurred, no one shall interfere with, disturb, destroy, alter or carry away any wreckage article or thing at the scene, except where necessary to:
   1. save life or relieve human suffering;
   2. maintaining an essential public utility service or a public transportation system; or
   3. preventing unnecessary damage to equipment or other property.
   4. authorized by a Ministry of Labour Inspector

   Employees

   Occupational Injuries

   1. For an occupational injury where medical treatment by a health care professional, beyond first aid, is necessary or the individual is unable to go to work, the individual is required to report the incident and any medical treatment received along with a completed Workplace Safety & Insurance Board (WSIB) Health Professional's Report or Functional Abilities Form to the Health and Safety department within 24-hours of the incident and notify their supervisor. Health and Safety department will notify the Joint Occupational Health & Safety Committee, the union, and the Ministry of Labour when required.
   2. If the employee is unable to report the injury, it is the responsibility of the employee’s supervisor or the College employee most familiar with the circumstances leading up to the injury to report immediately to the Health and Safety department.
   3. Employees absent from work because of an occupational injury or illness are required to establish and maintain communication with their supervisor, and the Health and Safety department for participation in the college's Return to Work program.

   Occupational Illness

   1. It is the obligation and responsibility of the employee to immediately notify the Health and Safety department and their supervisor of an occupational illness.
   2. The Health and Safety department, upon being notified by an employee of an occupational illness, will notify the Joint Occupational Health & Safety Committee, the union and the Ministry of Labour.

   Non-Occupational Injuries and Illnesses

   1. It is the obligation and responsibility of the employee to notify their immediate supervisor and Health and Safety department of any non-occupational injury or illness or medical condition that affects their work performance.
   2. An employee who is unable to report to work is required to contact their immediate supervisor as far ahead of normal start time as possible. If the employee does not know when they will be returning to work, then the supervisor must be contacted until medical is received by the third party provider.
   3. If an absence is five (5) consecutive working days or more, it will require submission of appropriate medical documentation to the Third-Party provider for a Non-Occupational Injury. The Third-party provider may request additional medical documentation. This information will not be shared with the College. The Third Party will only share details related to medically supported restrictions and limitations for purposes of return-to-work planning.
   4. Where an employee has prolonged, frequent or recurrent (patterned) Occupational absence exceeding five days additional information will be requested, reviewed and assessed by the third party provider.

   Return to Work

   1. The management of an employee’s return to work following injury or illness, including accommodation and functional abilities assessment is governed by Return to Work (3000-2-8) policy. This policy establishes reporting obligations only and does not replace return-to-work procedures.

   Supervisors

   1. Supervisors must prompty report all occupational illnesses and injuries to Health and Safety immediately. Supervisors are responsible for completing the Responsible Manager Form in JIRA relating to their employees injury or illness if work related. If the employee is going to be absent from work due to an occupational or non-occupational illness or injury they will encourage communication with their employee(s) throughout their absence, as appropriate. Supervisors will participate in the Return to Work planning with Health and Safety for their employees.

   Students

   1. Students must promptly report all injuries or illnesses arising from their activities as a student to their college instructor or the college employee supervising the event or area. The student must complete the appropriate JIRA reporting form. The instructor or employee will assist the student with the completion of the form if necessary.
   2. Students remain responsible for reporting absences related to injury or illness that may affect academic requirements.

   Students on Placement

   1. Students participating in co-op, practicum, clinical or field placement must report injuries or illnesses in accordance with the host organization’s requirements and notify their College contact. Students employed by or place at Lambton College are subject to employee reporting requirements.

   Contractors

   1. Contractors are responsible for immediately notifying their designated College contact of any work-related injury or illness occurring on college premises. The designated College contact will complete the appropriate JIRA form.

   Members of the Public

   1. Individuals injured or taken ill on college property or during college activities must report the incident immediately to College Emergency Services or the College nurse.

   Emergency and Reporting Procedures

   Accidents, Explosions, Fire or Incidents of Violence Causing Injury

   First Person at the Scene

   • Call 911 or arrange for emergency services;
   • Contact College Emergency Services immediately from internal phone (x3333) or externally by calling 1-519-542-7751 ext. 1;
   • Provide first aid within the scope of training;
   • Take reasonable steps to prevent further harm.

   College Emergency Services

   • Assume control of the scene;
   • Assess injury severity and coordinate emergency response;
   • Preserve evidence where required;
   • Notify Director – Human Resources and Life Safety, Health and Safety department, including Ministry of Labour where applicable.
   • Canvass for potential witnesses

   Appendix A

   • JIRA Reporting Form