Details

Policy

1. Alcoholic beverages may only be served and consumed in areas of the college licensed by the Alcohol and Gaming Commission of Ontario (AGCO) under the Liquor Licence Act. These areas of the college premises are identified on the AGCO Liquor Sales Licences held in the Finance and Procurement department.
2. As required under the conditions of the college AGCO Liquor Sales Licences, alcoholic beverages may only be served by Smart Serve trained personnel as designated by the college (e.g. Food Service Provider staff, Event Centre staff, third party catering companies, and faculty.)
3. Alcoholic beverages may only be served if food is also provided as required by the college AGCO Liquor Sales Licences.
4. The residence rooms will be exempt from this policy and shall be regulated by residence policies regarding alcohol.

Special Occasion Permit

1. The college will permit an outside group to apply for a Special Occasion Permit (SOP) for any areas identified on the College AGCO Liquor Sales Licences. Such permission must be obtained in writing from the college at the time the space is booked and prior to the application being submitted for an SOP.
2. The applicant and the event type must meet the criteria of the AGCO.
3. The liquor used for the event must be purchased under the authority of the SOP and not from the college.
4. Under the AGCO Liquor Sales Licences, college departments are restricted from applying for an SOP in areas licensed by the AGCO except for such events as staff parties, family parties and private receptions, provided the event is not advertised to the general public, is limited to invited guests and there is no intention to gain or profit from the event.

Procedures

1. Any department or individual wishing to have alcohol served at an event on campus must meet with the appropriate college contact and procurement to request the bar services required and arrange all details for the event.
2. Bar services being charged to a department cost centre must include an account number and be authorized by the cost centre supervisor.
3. Requests for bar services must be arranged at least 15 days in advance to ensure that the requested service can be provided as required.
4. Requests made with lead time of less than 15 days will be provided if possible, however the options and schedule of service may be restricted.
5. Any requests for SOP must include all of the information required by the AGCO in effect at the time requested (reach out to finance for list of information required).
6. If alcohol is purchased under the College license, the department must discuss with the appropriate College contact the proper storage of the alcohol if purchased prior to the event as well the procedures for any alcohol left after the event. The requirements will vary based on the type of license used to purchase the alcohol.