2000-2-7Student Program Forums

Issue Date:
March 17, 2011

Upon request, the college will provide a copy of this policy in an alternate format.

The Student Program Forum will provide a venue in which student representatives will be able to deliver constructive and critical comment regarding their programs, staff and services,provide feedback on the delivery of their programs, and identify best practices. The program departments will be able to hear the student comments and undertake appropriate responses to them.

Program Forum meetings will provide student representatives with an opportunity to develop their communication skills through participation in the meetings, and their leadership skills by representing the concerns and thoughts of the students they represent.


  1. Each School Program Forum will meet at least once each year of the regular school year.
  2. The participants in the Forum will consist of the Dean of the school, who will chair the meeting, and the elected program‐year student representatives.
  3. The Forum meetings are not open to observers.
  4. The Forum will be used to provide comment, criticism and suggestions for improvement regarding program and course content, and delivery, as well as other program related issues that might arise. Items discussed may include course or program content, delivery,proposed changes to courses or programs, exam schedules, promotion policies, awards,events, etc. The Forum may not be used for the discussion or appraisal of individual performance.
  5. There will be one student representative for each year of each program. In those programs in which there is a common first year, there will be only one representative for the common first year of the programs.
  6. The student representative for each year of each program will be elected by the students in that year of the program.
  7. The annual election of the student representatives will be initiated and overseen by the program coordinators.
  8. The student representatives, through their program coordinators, will request fifteen minutes of classroom time with each section in the program year to identify and discuss items to be brought to the next Forum meeting. As well, a section in the learning management system will be used for student representatives to gather comment from their fellow students and provide reports to them.
  9. Student representatives will forward agenda items to the Dean at least three working days in advance of the next meeting.
  10. Minutes will be distributed, electronically, to members of the Forum, the Vice‐President Academic and the SAC President.
  11. At the end of each year, the Deans will report to the Vice‐President Academic and the Learning Services Committee on emerging issues and best practices that have been discussed at the Forums.
  12. The program forums are not intended to replace or duplicate in any way the program advisory committees or the Student Administrative Council.

For questions or concerns regarding policies, please contact:

Spencer Dickson
Vice-President, Corporate Performance & Employee Relations
519-542-7751 x 3627

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