4000-3-3Reporting of Injury and Illness

Issue Date:
March 28, 2013
Supersedes Date:
May 22, 2008

Upon request, the college will provide a copy of this policy in an alternate format.

Lambton College is committed to providing a safe workplace for its employees, students and contractors. The reporting of injury or illness that occurs in the workplace or that affects workplace performance is important to the maintenance and improvement of a safe work environment. The reporting of injury and illness also contributes to the College and employee efforts to return the employee to work.

Policy

In the following statements, the terms supervisor, coordinator and supervising faculty member should be understood and construed to include designate or substitutes. The absence of the person holding a position does not remove, lessen, or change any requirement to make a report to the position.

Accidents or Incidents Causing Injury

  1. Lambton College requires the prompt reporting and investigation of all accidents and incidents that cause injury to any person while on College property or participating in a College activity.
  2. If medical treatment by a health care practitioner, other than the College Nurse or on-site medical staff, is required for an occupational injury, the individual is required to report the incident and treatment to the Health, Safety and Environment Coordinator within 24 hours of the incident.
  3. The appropriate form must be completed - within 24 hours of the accident or incident - by the injured person or, in the case of their incapacity or inability, the person most familiar with the circumstances leading up to the accident and submitted to the Health, Safety and Environment Coordinator.

Employees

  1. It is the obligation and the responsibility of the employee – including students who are in the employ of Lambton College, e.g. Employment Between Academic Terms (EBAT) students and Work Study students - to report immediately to their supervisor and the Health, Safety and Environment Coordinator, any occupational accident or incident causing personal injury. (Note: Co-op students on paid placement employed by Lambton College and other students employed by Lambton College are considered employees of Lambton College and must follow employee reporting requirements.)
  2. In the event that the employee is unable to report the injury, it is the responsibility of the employee’s supervisor or the College employee most familiar with the circumstances leading up to the injury to report immediately to the Health, Safety and Environment Coordinator.
  3. For a non-critical occupational injury that results in an employee incurring a disability that prevents performance of their usual work the Health, Safety and Environment Coordinator will provide notification to the representatives of the Joint Occupational Health and Safety Committee, the union, and the Ministry of Labour when requested, and submit documentation to the Workplace Safety and Insurance Board (WSIB).
  4. Employees absent from work because of an occupational accident or incident are required to establish and maintain communication with their supervisor and the Health, Safety and Environment Coordinator, and the Human Resources department if there is participation in the College Return to Work Program.

Students and Members of the Public

  1. Students must promptly report all injuries or illnesses arising from their activities as a student to their College instructor or the College employee supervising the event or area. The student must complete the Incident/Accident Report Form. The instructor or employee will assist the student with the completion of the form.
  2. In all other situations in which injury or illness occurs on College premises or during College activities, it is the individual’s duty and responsibility to report immediately any injury incurred while on College property or while participating in a College activity to College Emergency Services or the College Nurse.

Students on Placement

  1. Co-op students employed by Lambton College on paid or unpaid placement are to report occupational injuries or illnesses to their supervisor, the Health, Safety and Environment Coordinator, and their Co-op Consultant immediately.
  2. Co-op students on paid placement with employers other than Lambton College must follow their employers’ reporting requirements and notify their Co-op Consultant immediately.
  3. Co-op students on unpaid placement with employers other than Lambton College must report injuries or illnesses to their Co-op Consultant immediately.
  4. Students who are on field placement, practicum, clinical experience, etc. in programs that require the workplace experience and are unpaid must report a workplace injury or illness to their supervising faculty member who will gather the information and contact the appropriate Program Coordinator.
  5. Students who are placed at Lambton College on field placement, practicum, clinical experience, etc. in programs that require workplace experience and are unpaid must report a workplace injury or illness to their supervising faculty member who will gather the information and contact the appropriate Program Coordinator and the Health, Safety and Environment Coordinator.

Contractors

  1. It is the responsibility of the contractor to notify their designated College contact of any work-related injury or illness incurred while working on College premises.

Fatal or Critical Injuries

  1. Lambton College requires the prompt reporting and investigation of any fatal or critical injury involving any person while on College property or participating in a College activity. A critical injury is defined as an injury of a serious nature that
    • places life in jeopardy;
    • produces unconsciousness;
    • results in substantial loss of blood;
    • involves the fracture of a leg or arm but not a finger or toe;
    • involves the amputation of a leg, arm, hand or foot but not a finger or toe
    • consists of burns to a major portion of the body; or
    • causes the loss of sight in an eye

    When there is doubt if an injury is critical, it will be treated as critical until the Health, Safety and Environment Coordinator has determined its severity.

  1. When a fatal or critical injury has occurred, no one shall interfere with, disturb, destroy, alter or carry away any wreckage article or thing at the scene of or connected with the occurrence until authorization has been given by a Ministry of Labour inspector, unless such actions are for the purpose of saving life or relieving human suffering; maintaining an essential public utility service or a public transportation system; or, preventing unnecessary damage to equipment or other property.

Occupational Illness

  1. It is the obligation and responsibility of the employee to immediately notify the Health, Safety and Environment Coordinator of an occupational illness.
  2. The Health, Safety and Environment Coordinator, on being notified by an employee, or representative, of an occupational illness will notify the Joint Occupational Health and Safety Committee and the Certified Union Representative, and forward a report to the Ministry of Labour.

Non-Occupational Injuries and Illnesses

  1. It is the obligation and responsibility of the employee to notify their immediate supervisor and the Human Resources department of any non-occupational injury or illness or medical condition that affects their work performance.

Absences Due to Injury or Illness Employee

  1. An employee who is unable to report to work is required to contact their immediate supervisor as far ahead of normal start time as possible. If the employee does not know when they will be returning to work, then the supervisor must be contacted on each day of absence to indicate that they will not be reporting to work.
  2. An employee absent from work for more than five (5) consecutive working days must contact their supervisor and provide appropriate medical documentation to the Human Resources Department. Supervisors are required to inform Human Resources of such absences. Unless already provided by the employee, the supervisor must request the initial medical documentation from the employee and forward the documentation to Human Resources as soon as possible.
  3. Where an employee has prolonged, frequent or recurrent (patterned) absences, more extensive medical documentation will be requested, reviewed and assessed by the Human Resources Department. Medical documentation must include an expected date of return and any work restrictions or limitations.
  4. If the absence is due to an occupational injury or illness, the employee must report the reason and circumstances immediately to their supervisor and the Health, Safety and Environment Coordinator. If not previously done, an Incident/Accident Report Form must be completed by the employee and supervisor and submitted to the Health, Safety and Environment Coordinator.

Students

  1. It is the individual’s responsibility to report absences due to injury or illness affecting course completion to the instructor.

Return to Work

The return to work of an injured or ill employee is governed by the Return to Work policy (3000-2-8).

Emergency and Reporting Procedures

Fatal or Critical Injuries

First Person at the Scene

  • Call 911 or send another person to call
  • Contact immediately College Emergency Services (CES) at Ext. 3333
  • Apply first aid as appropriate
  • Take charge of the scene until CES or Emergency Medical Services (EMS) arrive
  • Take measures to prevent others from being exposed to the hazards involved in the incident
  • Take measures to prevent others from being exposed to the hazards involved in the incident

College Emergency Services

  • Take control of the accident scene from the first person on the scene
  • Take measures to ensure others will not be exposed to hazards involved in the incident
  • Assess the level of injury and ensure EMS has been notified, as appropriate
  • Contact the Director of Facilities Management, HSE Coordinator and report details of the incident once assessment is complete
  • Control access to the accident scene and ensure potential evidence is not contaminated
  • Canvass for potential witnesses
  • Escort responding EMS to the scene

Health, Safety & Environmental Coordinator

  • Ensure the scene is preserved for the MOL inspection
  • Notify the Director of Facilities Management and Vice-President of Finance & Administration, along with Supervisors of the respective area
  • Immediately inform the MOL, JOHSC Certified Representative, and Certified Union Representatives of the incident
    • London MOL Branch (1-800-265-1676)
    • Spills Action Centre – Ministry of Environment (1-800-268-6060)
  • Coordinate and begin the investigation by the College, JOHSC Certified Representative, Certified Union Representative upon arrival of certified members at the scene
  • Prepare and submit a written report to the MOL within 48 hours
  • Prepare and submit documentation to WSIB (if employee related)

Accidents / Explosions / Fire / Incidents of Violence Causing Injury

In life-threatening situations, call 911 or send another person to call, followed by College Emergency Services at Ext. 3333.

For all other situations, contact College Emergency Services at Ext. 3333 to obtain first aid / medical treatment.


For questions or concerns regarding policies, please contact:

Jim Elliott
Director, Quality Assurance & Institutional Research
519-542-7751 x 3489
jim.elliott@lambtoncollege.ca

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