4000-6-8Library Resource Centre Policy

Issue Date:
March 31, 2016
Supersedes Date:
December 17, 2009

Upon request, the college will provide a copy of this policy in an alternate format.

In support of the College mission, the Library Resource Centre (LRC) recognizes its role as an integral part of the College instructional program. In fulfilling its role as a support service to the College and its academic programs the LRC strives to:

  • serve the academic programs by providing access to resources that support the College curriculum;
  • stimulate the intellectual development of students, staff, faculty and alumni;
  • motivate students to acquire life‐long learning and reading skills;
  • assist faculty in maintaining awareness of current information resources and information literacy skills; and
  • maintain the Lambton College Archives.

Key components of the LRC efforts to support the College in its mission and the academic programs in their endeavours are the effective development of the collection and the provision of access to information in order to meet the following objectives:

  • Enable LRC staff to provide current, diverse, balanced collections of resources, in a variety of formats, to support the instructional, institutional and individual needs of students, faculty, staff and, when possible, alumni.
  • Ensure faculty participation in collection development and management.
  • Consolidate and centralize access to resources, whenever appropriate, in order to serve all College buildings and programs.
  • Serve traditional and distance education students and faculty by providing integrated access to collections of resources in all appropriate formats in the most cost‐effective manner.
  • Assist with short‐range and long‐range fiscal planning.

Policy

  1. The Library Resource Centre (LRC) is dedicated to providing the Lambton College community with access to print, audio/visual and electronic resources relevant to the program and courses offered at the College.
  2. The LRC holdings are meant primarily for the use of the students, faculty,employees, retirees and alumni of Lambton College who may use them either in the LRC or borrow them for use off site as per Appendix B.
  3. Other patrons may use the materials in the LRC only, space permitting, unless they qualify for borrowing privileges as outlined in Appendix B.
  4. The College requires that print and non‐print resources be centralized in the Resource Centre collection. No department may establish its own collections of resources. Centralization avoids duplication of resources and unnecessary expense,and provides bibliographic control of resources. It also makes it possible to extend the use of all resources to the entire College community.
  5. The Lambton College Archives, as part of the LRC, will acquire archival material that serves the long‐term administrative and legal needs of the College,  and private archives that support the research needs of the College community.
  6. The Director responsible for the Library Resource Centre, in consultation with the employees of the LRC, shall establish and maintain departmental policies and regulations pertaining to Collection Development and Circulation.
  7. The LRC Collection Development and Circulation policies and regulations shall be reviewed and amended from time to time and as required, and shall be considered to be in effect when approved by the Vice President, Student Success and Campus Services, posted as an Appendix to this policy and posted for patron viewing in the Resource Centre.
  8. In any instance where the LRC policies, rules or regulations conflict with the policies,rules or regulations established by the College, the College policies,rules or regulations shall take precedence.


Appendix A – Collection Development Policy

Issue Date: December 17, 2009

Supersedes Issue of: November 1, 1993

1. Purpose

As the nature of information dissemination, networking, and library resource sharing are undergoing revolutionary change, this policy will consider collection development and management issues within the dynamic framework of global access to information resources, and will require regular assessment and adjustment.

2. Background and Target Audience

  • 2.1 Lambton College with our main campus located in the city of Sarnia, Ontario,Canada, provides a variety of programs for a population that includes a broad spectrum of ages, cultural backgrounds, and intellectual abilities.
  • 2.2 Lambton College is currently affiliated with a number of international colleges and universities for which the Library Resource Centre (LRC) provides no Collection Development services.

3. Responsibility for Collection Development

  • 3.1 Ultimate responsibility for the development and maintenance of the LRC collection rests with the Director responsible for the LRC. The Director will assign selection responsibilities to members of the LRC team who will serve as liaisons with academic departments.
  • 3.2 Suggestions for holdings are strongly encouraged from faculty to support their current and planned courses as well as from students, staff and other interested members of the Lambton College community.
  • 3.3 The Director will endeavour to have as many resources purchased as possible based on budget limitations. Requests for materials that do not conform with this policy or for which continued purchases, in a particular subject area, would create an inappropriately large quantity of resources in that subject area at the expense of other subject areas will normally not be considered.

4. Mission of the Library Resource Centre

  • 4.1 The LRC is supportive of, and integral to, the realization of the Mission of the College and its delivery of quality education and training programs.
  • 4.2 The LRC strives to provide continuing educational opportunities that will enrich the entire community by making resources and facilities available to community residents. Resources will not be specifically acquired for community residents,or groups, except for government documents that meet the LRC government documents selection criteria.
  • 4.3 The Vice President Academic will send all new program and course proposals to the LRC to determine, with assistance from the appropriate faculty, if the required relevant resources are in the collection, or what funds would be required to purchase the needed resources.

5. Budget Allocation and Funding

  • 5.1 Funds are not allotted by topic or department.
  • 5.2 Resources will normally be purchased in only one format. Those resources of high quality and lasting value which are also in high demand for the instructional needs of the College will be considered for purchase, if available, in a variety of formats.
  • 5.3 Resources in the collection need to be current in order to meet the requirements of continual changes in the curriculum, new courses offered, and new technology. The collection should contain pertinent reference tools in all appropriate subject areas. Reference resources are non‐circulating.
  • 5.4 Outdated resources are withdrawn from the Resource Centre in order to make the collection relevant to usersʹ needs. Budget funds should be sufficient to allow for the maintenance of a current collection, that fulfills the need of the academic curriculum. The collection should be adequate to support course requirements or sustained independent study.
  • 5.5 Liaison with faculty is critical to encourage them to suggest relevant resources for the LRC collection.

6. Evaluative Criteria

  • 6.1 Resources are collected at Conspectus Collection Depth 3: Study or Instructional Support Level , as defined by the International Federation of Library Associations and Institutions Section on Acquisition and Collection Development, and more specifically at Conspectus Level 3a: Study or Instructional Support Level, Introductory, as defined by the American Library Association. See Section 16 for details.
  • 6.2 Resources will be evaluated using some or all of the criteria outlined in Section 18.

7. Format

  • 7.1 The LRC collection will consist of resources in the following formats
    1. Print
    2. Audiovisual
      • Compact Disc
      • DVD
       
    3. Electronic

    • 7.1.1 Selected Lambton College historical/archival resources may be in other formats.
    • 7.1.2 The LRC supplements its holdings by providing access through the OPAC to a variety of web links and other external resources.
     
  • 7.2 The LRC does not systematically collect;
    1. Textbooks currently adopted at Lambton College
    2. Realia, specimens
    3. Games
    4. Maps
    5. Theses, dissertations
    6. Pictures, Photographs
    7. Manuscripts and other archival resources
    8. Laboratory Manuals
    9. Instructor’s Manuals
    10. Course Outlines
    11. Galley proofs
    12. Foreign Language resources with the exception of resources that support specific courses at the college
     
  • 7.3 The LRC does not purchase or accept:
    1. Reel to Reel video
    2. Reel to Reel audio
    3. Phonodiscs
    4. Film Loops
    5. Beta tapes
    6. Microform
    7. Microfiche
     
  • 7.4 Government Publications

    Lambton College Resource Centre is a selective depository library for Federal and Ontario provincial publications. Certain government publications may be selected from checklists. Some of these publications are catalogued and shelved with the general collection. These publications are available electronically from either the Library catalogue or the Selected Web Resources section of the LRC website.

  • 7.5 Serials

    As serial subscriptions are an ongoing financial commitment care must be taken to ensure that the LRC’s serials collection does not consume a disproportionate share of the total acquisitions budget. Requests for new serial print subscriptions will be considered only if the resource is not available electronically. Back issues of print serials will be purchased only when deemed necessary or as the budget permits. Some print serials will be added to the collection for general interest reading when funds permit.

  • 7.6 Audio/Visuals

    The LRC orders audiovisual resources on a preview basis when possible to ensure that the resource is appropriate for the collection before the purchase is finalized. Formats must be compatible with existing campus hardware and audiovisual equipment. Preview copies are supplied for evaluation only, and must not be viewed in classes or workshops.

  • 7.7 Electronic Information

    Information found in electronic sources, both within the system and from outside resources, increasingly impacts the size of the print collection. As on‐line alternatives become user‐friendly and can be selected, catalogued and presented so that our patrons can find them useful, or superior to the print collection, they are included in the LRC’s collection. On‐line information will be increasingly included in the collection when it offers a wider cost effective distribution of access to the Libraries patrons than can be achieved with print resources.

8. Resource Sharing

  • 8.1 Due to libraries’ limited budgets and diminishing ability to physically collect even a small percentage of the world’s information, access rather than ownership has become the reality of the collection development. Increasing numbers of resources are available in online electronic formats. These electronic formats have made it possible for libraries to direct patrons to vast quantities of information resources.
  • 8.2 To ensure that the LRC has access to as vast an amount of information as possible, we will engage in cooperative collection development, resource sharing and document delivery systems. Every possible effort will be made to cooperate with other Ontario Community Colleges Libraries, the Lambton County Library system and other regional, provincial, national and international organizations to share resources and engage in cooperative acquisition projects.
  • 8.3 The LRC is a member of the Ontario Community College Library Resource Sharing Direct Borrowing Agreement which permits students, staff and faculty from any Ontario College of Applied Arts and Technology to borrow resources in person from our LRC as outlined in the agreement.
  • 8.4 The LRC, through agreements made with various institutions by the College,will provide access to the LRC and our holdings to members of those institutions as outlined in the terms of each agreement.
  • 8.5 Interlibrary loan services are available to College faculty, staff, and students.Limited budget dollars will be allocated for Interlibrary Loan. Costs incurred for Interlibrary loans once the budget has been exceeded will be the responsibility for those requesting the interlibrary loan. The loan period for borrowed resources will be as specified by the lending library.
  • 8.6 The LRC will accept interlibrary loan requests from other libraries and institutions, which will also reciprocate by loaning materials to Lambton.

9. Copyright

  • 9.1 The Lambton College LRC adheres to Canadian Copyright Legislation and follows established college policies on (a) Fair Dealing, Policy #4000-6-6, (b) Intellectual Property, Policy #2000-3-4, and (c) Copyright, Policy #4000-6-7.
  • 9.2 The LRC arranges for Canadian Public Performance Licensing on any audio-visual resources it purchases when necessary. The LRC also maintains licenses with various consortia to allow for in college use of audio-visual resources when necessary.

10. Intellectual Freedom Statements

  • 10.1 The Lambton College LRC endorses the Canadian Library Association and Ontario Library Association statements on Intellectual Freedom. The statements follow.
  • 10.2 OLA Statement on the Intellectual Rights of the Individual ‐‐ Toronto, November 23, 1990.

    In affirming its support of the fundamental rights of intellectual freedom, the freedom to read and the freedom of the press, as embodied in the Canadian Charter of Rights and Freedoms, the Ontario Library Association declares its acceptance of the following propositions:

    1. That the provision of library service to the Canadian public is based upon the right of the citizen, under the protection of the law, to judge individually on questions of politics, religion, and morality.
    2. That it is the responsibility of librarians to maintain this right and to implement it in their selection of books, periodicals, films, recordings, and other resources.
    3. That intellectual freedom requires freedom to examine other ideas and other interpretations of life than those currently approved by the local community or by society in general, including those ideas and interpretations which may be unconventional or unpopular.
    4. That freedom of the press requires freedom of the writer to depict what is ugly, shocking and unedifying in life when such depiction is made with serious intent.
    5. That free traffic in ideas and opinions is essential to the health and growth of a free society and that the freedom to read, listen and view is fundamental to such free traffic.
    6. That it is therefore part of the libraryʹs service to its public to resist any attempt by any individual or group within the community it serves to abrogate or curtail the freedom to read, view and listen by demanding the removal of any book, periodical, film, recording or other resources from the library.
    7. That it is equally part of the libraryʹs responsibility to its public to ensure that its selection of resources is not unduly influenced by the personal opinions of the selectors, but determined by the application of generally accepted standards of accuracy, style and presentation.
  • 10.3 Canadian Library Association Statement on Intellectual Freedom ‐‐ Approved by Executive Council ~ June 27, 1974; Amended November 17, 1983; and November 18, 1985.

    All persons in Canada have the fundamental right, as embodied in the nationʹsBill of Rights and the Canadian Charter of Rights and Freedoms, to have access to all expressions of knowledge, creativity and intellectual activity, and to express their thoughts publicly. This right to intellectual freedom, under the law,is essential to the health and development of Canadian society.

    Libraries have a basic responsibility for the development and maintenance of intellectual freedom.

    It is the responsibility of libraries to guarantee and facilitate access to all expressions of knowledge and intellectual activity, including those which some elements of society may consider to be unconventional, unpopular or unacceptable. To this end, libraries shall acquire and make available the widest variety of resources.

    It is the responsibility of libraries to guarantee the right of free expression by making available all the libraryʹs public facilities and services to all individuals and groups who need them.

    Libraries should resist all efforts to limit the exercise of these responsibilities while recognizing the right of criticism by individuals and groups.Both employees and employers in libraries have a duty, in addition to their institutional responsibilities, to uphold these principles.

11. Reconsideration of Resources in the Collection

  • 11.1 The procedures for reconsideration of a resource being part of the collection will use the following procedure:
    1. All complaints, whether verbal or in writing, will be received by the LRC staff and reported to the Director.
    2. The complainant will be contacted by the LRC staff in an attempt to resolve the complaint.
    3. If the matter is not resolved and the complaint was verbally given, the complainant will be asked to provide a written complaint within a two week period. If no written complaint has been received within this time frame, the matter will be considered to be closed.
    4. If a formal, written complaint is received, the reasons for selection of the specific work shall be re‐established by the LRC staff.
    5. Challenges will be handled with the understanding that no single adult has the right to determine reading, viewing or listening matter for other adults nor that any parent or guardian has the right to determine reading, viewing or listening matter for students under the age of 18 other than his or her own.An acceptable alternative when possible will be offered as a substitute for that particular student. While complaints about resources are being considered, access to the challenged resources or other related resources will not be restricted in any other manner.
    6. The Director and Resource Centre staff will call a committee to consider the complaint. The reconsideration committee may consist of administration,faculty, staff and students. The evaluating committee will bear in mind the principles of freedom of information and to learn, and will base the recommendations upon these broad principles, rather than on the defense of individual resources. Freedom of inquiry is vital to education in a democracy,and the value lies in the general resource itself, not individual passages and parts pulled out of context. The faults and benefits should be weighed against one another and then based on the whole.
    7. The committee will meet to discuss the resource, and will prepare a report on the resource along with their recommendation(s). The Director and Resource Centre staff will prepare a letter to the complainant identifying the decision(s) made.

12. Acquisitions

  • 12.1 The LRC will purchase resources using the practices and procedures established by the College Purchasing Department
  • 12.2 Resources will be purchased from Canadian based suppliers whenever possible.
  • 12.3 Non Canadian suppliers will be considered when the:
    1. a resource is not available through a Canadian supplier
    2. pricing is better from a non Canadian supplier after shipping, brokerage and exchange rate fees have been factored into the price.
    3. a resource is available more quickly than a Canadian supplier can provide
  • 12.4 The LRC will take into consideration the criteria and regulations outlined in Bill C‐32 when purchasing resources from non Canadian suppliers.

13. Gifts

  • 13.1 Gifts may be accepted by the LRC in any format which the LRC supports. Gifts will be assessed for their usefulness to the Collection prior to being accepted for inclusion in the LRC holdings using the same criteria as for resources that are purchased for inclusion in the collection.
  • 13.2 Gifts are accepted by the LRC on the understanding of the donor that the College may utilize and/or dispose of these resources as it sees fit. Donors may not impose restrictions on the use, housing or removal from the collection of their gifts.
  • 13.3 All gifts are officially accepted and acknowledged by the Lambton College Foundation. The LRC makes no attempt to render a tax statement or monetary evaluation of gifts.

14. Collection Maintenance and Weeding

  • 14.1 The LRC’s collection of resources, regardless of format, is continually and systematically reviewed and evaluated in light of how well individual titles and the collection as a whole are meeting the expectations and needs of the LRC’s patrons.
  • 14.2 Factors considered in the collection review process are:
    1. Obsolescence of information
    2. Lack of Circulation or Reference use over the last 3 years as indicated by statistical information available via the OPAC or internal LRC statistics.
    3. Adequacy of other resources in the subject area to meet customers’ needs
    4. Ease of replacement
    5. Cancellation of a course or program
    6. Duplication of content
    7. Physical deterioration
    8. Equivalent information available online or via Interlibrary Loan
    9. Outdated format or availability of equipment in the College to access the resource.
    10. Licensing expiry
    11. Copyright restrictions
    12. Incomplete; parts missing
    13. Space considerations (example: stack/shelving capacity)
    14. Ongoing subscription costs.
  • 14.3 The LRC will consider retaining a resource which otherwise would meet the weeding criteria if it meets one of the following criteria:
    • Local, or historical value
    • Last copy, importance for posterity
    • Classics
  • 14.4 The LRC will selectively mend a resource in demand that is in poor physical shape if it has been used in the LRC or checked out at least 5 times in the last year.
  • 14.5 Replacement of a lost, stolen, damaged or worn resource is not automatic.Replacements are made after determining if the content is still relevant or current.
  • 14.6 The LRC will move a resource that has not circulated or been used in the last 5 years to a closed stacks storage space where it will be held for an additional 5 years before being declared surplus if not used or circulated in that time.
  • 14.7 Resources that have been weeded from the collection are discarded in one of the ways outlined below and the records for them deleted from the LRC catalogue.
    1. Given to other libraries
    2. Given to other governmental offices or community agencies
    3. Sold
    4. Destroyed or recycled

15. Policy Revision

  • 15.1 Because of the constant change in the needs of the College and the rapid growth of electronic access to information and changes in the availability of various formats, this collection development policy should be reviewed by the LRC staff annually to ensure that it allows for proper collection development.

16. Collection Depth Indicators

  • 16.1 As defined by the International Federation of Library Associations and Institutions Section on Acquisition and Collection Development, the levels include:
    1. Out of Scope
    2. Minimal Level
      1. Minimum level, uneven coverage
      2. Minimum level, even coverage
    3. Basic Information Level
      1. Basic information level, introductory
      2. Basic information level, advanced
    4. Study or Instructional Support Level
      1. Study or instructional support level, introductory
      2. Study or instructional support level, advanced
    5. Research Level
    6. Comprehensive Level
  • 16.2 Resources in the Lambton College LRC are collected at level 3: Study or Instructional Support.
  • 16.3. Study or Instructional Support Level Collections that provide information about a subject in a systematic way, but at a level of less than research intensity, and support the needs of general library users through college and beginning graduate instruction include:
    1. An extensive collection of general monographs and reference works and selected specialized monographs and reference works.
    2. An extensive collection of general periodicals and a representative collection of specialized periodicals.
    3. Limited collections of appropriate foreign language resources, e.g. foreign language learning resources for non‐native speakers or foreign language resources about a topic.
    4. Extensive collections of the works of well‐known authors and selections from the works of lesser‐known authors.
    5. Defined access to an extensive collection of owned or remotely‐accessed electronic resources, including bibliographic tools, texts, data sets, journals,etc.
  • 16.4 The collection should be systematically reviewed for currency of information and for assurance that essential and important information is retained, including significant numbers of classic retrospective resources

17. Lambton College Archives

  • 17.1 Primary Acquisitions ‐‐ The Primary Acquisitions for the Lambton College Archives are:
    • 17.1.1 Publications of the College – course calendars, course outlines and brochures, posters, internal newsletters, yearbooks, convocation programs, student newsletters, and staff and/or faculty handbooks.
    • 17.1.2 Administrative records – minutes, agendas and reports from the departments, committees and councils.
    • 17.1.3 Publications written by faculty/staff/administration – books, articles,manuals and reports.
    • 17.1.4 Audio‐Visual media pertaining to the College – recordings of speeches given at the college, films, slides and photos and any other media formats that preserve activities of significant importance to the aspects of operation at Lambton College.
  • 17.2 Methods of Acquisition – The Method of acquisition for the Archives will be the same as for all other aspects of the Collection.
  • 17.3 Archival Maintenance and Weeding
    • 17.3.1 The archives shall be reviewed for Maintenance and Weeding using the same criteria as for the general collection.
    • 17.3.2 Where no disposal instructions have been specified by the donor, the Director in consultation with the Vice President, Finance and Administration will direct the LRC staff to destroy, return, transfer or donate this material.
  • 17.4 Format
    • 17.4.1 As the formatting capabilities for archiving materials change, the College will determine what existing formats will be maintained and what new technologies will be employed to ensure that as much of the archives as possible will be available for future consultation. When possible as much of the material as possible will be stored on the college network, which will permit for the transferability of the materials during any upgrades.

18. Suggested Evaluation Criteria

  1. Enrichment and support of the existing collection
  2. Appropriateness for use in education at the College level and/or occupational programs
  3. Appropriateness for use in education at the Undergraduate University level for resources supporting programs leading to a Bachelor’s degree.
  4. Canadian content
  5. Literary merit or artistic quality
  6. Physical quality and durability
  7. Relative cost in relation to the budget and other available resources
  8. Availability
  9. Acceptability based on professional selection tools
  10. Frequency of requests for resource
  11. Program accreditation requirements
  12. Coverage in indexes to which the LRC has access
  13. Clearly‐identified sources of information
  14. Number of students enrolled in a program/course
  15. Size of the collection in the program area
  16. Actual use of LRC resources by the students/faculty in the program
  17. Ongoing costs of the resource if subscription based
  18. Curriculum relevance and level
  19. Quality of content; accuracy; balance
  20. Reputation of publisher, author, creator, etc.
  21. Ability of the LRC to provide required equipment or technology to access the content
  22. Anticipated lifespan
  23. Replacement for lost or stolen resource
  24. Technical quality
  25. Presentation; ease of use; accessibility
  26. Appropriate for a broad, general collection
  27. Copyright or contractual restrictions and licensing

Additional criteria for selection of non‐print and/or electronic resources

  1. Additional costs such as archiving, updating, training, furniture, space,technical support and maintenance
  2. Cost effective replacement for existing resources
  3. Unique or more efficient information
  4. Vendor technical and training support
  5. Ability to produce archival/backup copies
  6. Updated on a regular basis by producer/author
  7. Complete records in citation, abstract, or full text formats that can be downloaded, emailed, and printed.
  8. Logical and readily navigable user interface
  9. Online and hard‐copy documentation easily located, useful, and logical
  10. Continuous access with minimal downtime
  11. Collection and dissemination of usage statistics by vendor in useful format
  12. Stability of product software and content.


Appendix B – Circulation Regulations

Issue Date: December 17, 2009

Supersedes Issue of: February 22, 1996

1. Regulations

  • 1.1 The LRC holdings are meant primarily for the use of the Students, Staff, Faculty,Retirees and Alumni of Lambton College who may use them either in the Library Resource Centre or borrow them for use off site as outlined in this policy.
  • 1.2 Adults who are not covered in clause 1.1 may use the materials in the LRC on anon‐circulating basis, when space permits, or establish guest borrowing privileges as outlined in clause 4 of this policy.
  • 1.3 Patrons from other Ontario Community Colleges will be permitted to apply for a Guest Patron’s card as outlined below. The yearly fee and residency requirements will be waived for these patrons. (This is in accordance with the Direct Borrowing Agreement established in September 2007 permitting college staff, faculty and students to request borrowing privileges at any Ontario Community College.)
  • 1.4 Students in Elementary or Secondary School may use the materials in the LRC on a non‐circulating basis if accompanied by an adult.
  • 1.5 All Patrons are expected to behave in a manner consistent with the decorum and expectations of an academic study space that respects the rights of others to quiet study. The LRC staff will remind Patrons of this expectation and may ask individuals or groups to leave who do not show this respect.
  • 1.6 Patrons are responsible for the proper care of all materials borrowed in their names and for the return of these materials in the same condition as when borrowed.

2. Current Lambton College Students and Employees

  • 2.1 A valid student or employee I.D. card is required in order to borrow LRC materials.
  • 2.2 Photo I. D. cards are provided for full‐time students, faculty and staff by the Registrar’s Office.
  • 2.3 Part‐time Faculty and Staff can request an ID card from the Human Resource Department.
  • 2.4 Other Patron groups (eg. Continuing Education, Apprenticeship, etc) may applyfor a LRC Guest Patron’s card as outlined below.
  • 2.5 Faculty, staff and students are permitted to have a total of ten items on loan atone time.

3. Lambton College Retirees and Alumni

  • 3.1 Lambton College retirees and alumni may use the LRC’s services, free of charge,but may borrow only two general loan materials at one time in order to maintain the collection for the active students and employees of the College.
  • 3.2 A valid Guest Patron card and photo ID is required in order to borrow LRC materials.

4. Guest Patrons

  • 4.1 Guest patron cards may be issued to adults who can provide proof of residence in Sarnia or Lambton County and who require material for professional development, personal development programs of study, or who need access to specialized books for professional or job‐related purposes, which are unavailable in other local libraries.
  • 4.2 To obtain a Guest Patron’s Card, the patron must complete an application and pay the Guest Patron Fee. This fee is established each year during budget deliberations. The Director or his designate must approve all applications.
  • 4.3 Photo identification must be presented when applying for a Guest Patron’s Card and each time material is borrowed.
  • 4.4 Guest Patron Cards may be renewed in subsequent years if the patron has no outstanding fines, still meets the criteria for having a Guest Patron Card and has no record of being assessed a replacement fee for lost or damaged materials in the past 3 years.
  • 4.5 Guest Patrons may borrow only two general loan materials at one time.
  • 4.6 Guest Patrons may not reserve materials.

5. Loan Periods

  • 5.1 Reference Status materials and Periodicals do not circulate. They are for in library use only.
  • 5.2 General Loan materials may be borrowed for up to two weeks.
  • 5.3 Paperback and trade novels may be borrowed for up to one month.
  • 5.4 Restricted Loan materials have one of three possible loan periods. They are:three days, seven days, or overnight.
  • 5.5 Resources can be placed on Restricted Loan status or Reference status if they will be used heavily by students during a semester. The restricted loan or reference status is placed on the resource by Faculty request or based on usage by the LRC staff.
  • 5.6 Audiovisual materials may be borrowed for classroom use at the College only.
  • 5.7 On occasion, semester loans of resources for faculty, and their students are permissible, subject to availability.
  • 5.8 Renewals are not available beyond the normal loan period for each resource.
  • 5.9 The LRC staff reserves the right to recall any or all materials.
  • 5.10 A patron wishing to place a reserve on general loan materials in circulation may do so at the Circulation Desk.
  • 5.11 Materials borrowed through an Inter Library Loan agreement are subject to the lending limitations established by the library owning the material.

6. Audio Visual Bookings

  • 6.1 Lambton College owned
    • 6.1.1 All audiovisual materials held in the LRC may be reserved for classroom use 2days in advance.
    • 6.1.2 All requests should be submitted to the AV Library Technician
    • 6.1.3 Patrons may request the AV Library Technician to book AV material for use int heir classes or for viewing in the Library Resource Centre.
    • 6.1.4 If any AV material is broken or damaged, it is the patron’s responsibility tonotify the AV Library Technician immediately so that the item can be fixed or consideration given to replacing the item.
     
  • 6.2 Interlibrary Loan
    • 6.2.1 Patrons may request the AV Library Technician to borrow AV material from other Educational Institutions for use in their classes. Note that considerable lead time may be required to book material from another Educational Institution.
    • 6.2.2 The AV Library Technician will ensure that any required Public Performance fees are paid or covered by any license which Lambton College may have in place for AV Material(s) borrowed from another Educational Institution.
     

7. Freedom of Information/Right to Privacy

  • 7.1 The LRC staff are not authorized to disclose the identity of a patron having material on loan, or to disclose any information about the material(s) borrowed by any patron without proper authorization.

8. Overdue Fines

  • 8.1 Fines for General loan, Restricted materials and paperbacks will be established yearly during the budget cycle and posted at the Circulation Desk.
  • 8.2 Fines are calculated daily excluding Saturdays and holidays.
  • 8.3 Maximum fine rates will be established yearly during the budget cycle and will be in addition to the replacement cost of the material.
  • 8.4 Patrons with outstanding fine(s), whether or not the patron has returned the material, will not be permitted to borrow materials until all outstanding fines and/or replacement fees have been paid in full.
  • 8.5 Outstanding fines or replacement/repair fees over $10.00, will be posted to the College’s Student Information System. This will cause their grades and transcripts to be withheld and will not allow the student to register for class or graduate until all LRC obligations are met.

9. Theft, Vandalism and Damages

  • 9.1 The LRC staff reserve the right to search briefcases, backpacks, etc., for Lambton College property when the security system alarm is activated.
  • 9.2 A processing fee, the rate of which will be established yearly during the budget cycle, plus the repair or replacement cost(s) of the item, whichever is lower, will be assessed for damages, mutilation, theft or the loss of LRC materials.
  • 9.3 In the case of mutilation or theft, if the patron is a current student, the matter will be discussed with the College Registrar who will determine if any sanction as outlined in the Policy on Student Rights and Responsibilities and Discipline #2000‐2‐6 will be applied to the patron.
  • 9.4 In the case of mutilation or theft, if the patron is a current employee of the College, the matter will be discussed with the College HR department which will advise as to any sanction which may be applicable.
  • 9.5 The College reserves the right to lay charges against any patron for any theft or mutilation of Lambton College property.
  • 9.6 If the patron finds and returns lost materials, the patron will not be charged there placement costs unless the material has already been ordered and the order cannot be cancelled. The processing fee and outstanding fines will remain in place.

10. Patron Concerns

  • 10.1 Patron concerns regarding any aspect of the LRC, including charges for lost materials or fines, will be referred to the Director if the LRC staff cannot resolve the matter satisfactorily. 

For questions or concerns regarding policies, please contact:

Jim Elliott
Director, Quality Assurance & Institutional Research
519-542-7751 x 3489
jim.elliott@lambtoncollege.ca

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