2000-1-2Registration

Issue Date:
March 23, 2017
Supersedes Date:
December 03, 2015

Upon request, the college will provide a copy of this policy in an alternate format.

Policy

Registration

  1. The regular registration of students in programs occurs just prior to or at the beginning of each term (fall, winter, summer). Some programs operate on a continuous intake basis throughout the year, with individual requirements for registration.
  2. A student may register in a program for which she has been accepted when all fees have been paid to the College. The College will inform the student of the amount owing and the means by which payment can be made. A student may be permitted to register without full payment of fees if alternative payment arrangements are approved by the Registrar.
  3. When a student registers in a program, the College will enroll the student in the appropriate courses and electronically issue a timetable to the student.
  4. The student is responsible for ensuring that she is registered in the courses appropriate for her program and consistent with graduation requirements, and that she meets the prerequisites and co-requisites for the courses in which she is enrolled.
  5. International students studying on a student visa, in order to ensure compliance with study permit conditions, must register with a full-time course-load. Any exceptions must be approved by the Dean responsible for international students and authorized by the Registrar.
  6. Students are expected to complete registration before the first scheduled day of classes. Late registration may compromise the quality of the academic schedule
  7. Payment for courses is due by the Payment Deadline, which is published by the Registrar. Students who pay their fees after the payment deadline will be assessed a late fee.

Registration Deadline

  1. Students may not register, or change program, course or section, after the Registration Deadline: the tenth day of a program's scheduled classes in a regular semester (13 to 15 weeks). In exceptional circumstances, the Dean may permit a late registration.
  2. In the case of a shortened or compressed semester, the Registration Deadline will be adjusted through proration e.g. in a seven-week semester or an eight-week Apprenticeship course, the Registration Deadline will be the fifth day of scheduled classes.

Student Information

  1. In order to register as a student in a course or program, the student must provide the information required by the College to fully identify the student. The personal information provided is considered private and is protected by privacy laws and College policy.
  2. The information provided by the student for registration purposes must be accurate, current and complete. The provision of inaccurate or incomplete information will result in the de‑registration of the student. The provision of misleading or deceptive information may result in disciplinary and/or legal actions by the College.
  3. Registering students may provide a ‘preferred ‘name. This name will be used for the individual in (most) College operating documents, e.g. class lists, and internal and external communications.
  4. All students have a responsibility to maintain the currency and accuracy of their personal information on record with the College. All students have the right to review and change the information on record with the College, except for the purpose of misleading or misinforming the College.

Change of Information

  1. Students needing or wishing to change personal information on record with the College must do so by contacting the Registrar’s Office, establishing identity, requesting the change and supplying the new information.
    1. Changes in the gender on record will be made on request.
    2. Changes in, or the inclusion of, a ‘preferred’ name will be made on request.
    3. Changes in the given name(s) or surname will require the firm establishment of the identity of the requester and proof of the legal change of name, e.g. Birth Certificate, Marriage Certificate, Legal Change of Name Certificate (issued by an authorized government agency), Social Insurance Card, Driver’s License, Passport, Canadian Citizenship Card (with photo). The College reserves the right to request additional supporting documentation.
  2. A graduate requesting the re-issue of a College diploma, certificate or other such credential with a different graduate name must complete a Change of Information as described above and surrender the original credential.

Change of Program

  1. Students may transfer from one program to another prior to the Registration Deadline, subject to the admissibility of the student to the program and the availability of open spots in the program. Note that admission is granted to a specific program and is not transferable to a different program.
  2. Transfer to another program after the Registration Deadline is permitted only in exceptional circumstance with the permission of the Dean.

Course Addition, Deletion and Withdrawal

  1. Courses may be added only prior to the Registration Deadline.
  2. Courses may be deleted up to the Registration Deadline. Deleted courses will not be maintained on a student's academic record.
  3. After the Registration Deadline, a student may withdraw from a course without academic penalty up to the Withdrawal Deadline (the end of the tenth Friday in a term of thirteen or more weeks, or the fifth Friday in a term of shorter duration). A grade of "W" will be recorded on the student's academic record.
  4. The course withdrawal must be completed by the Withdrawal Deadline.
  5. After the Withdrawal Deadline, a student may not withdraw from a course. Failure to complete the course will result in a grade of “F” on the student's academic record.
  6. The refund of tuition or other fees following the deletion of or withdrawal from a single course is subject to the Registration Deadline and the impact on the student’s full-time status, as determined by MAESD policy.
    1. A course from which the student withdraws after the Registration Deadline is not eligible for any tuition or fee refund.
    2. A course deleted prior to the Registration Deadline is eligible for a refund of tuition and fees less the non-refundable handling fee.
    3. Notwithstanding the above statement, if the student continues to have a full-time course load after the deletion of the course, the deleted course(s) is not eligible for a refund of tuition or fees.

Course Section Changes

  1. Students are required to attend the course sections in which they are registered.
  2. After the initial registration, a student may seek a course section change at the Office of the Registrar or through online access. Course section changes will be permitted as allowed by operational limitations. e.g. availability of spaces in the requested section
  3. Course section changes must be completed by the Registration Deadline.
  4. It is the responsibility of the student to ensure that he is registered in the correct courses and sections for his program.

Full-Time Students In Continuing Education or On-Line Courses

  1. Where a student has been assigned a course section and elects to transfer to an OntarioLearn course, the student will be required to pay any additional fees normally charged for that course.

Registration in a Repeated Course

  1. A student may register to repeat a course. i.e. the student already has the course with a grade on his academic record and has registered again to take the course.)
  2. A student may not register in a course for a third (or more) time, if he has failed (F grade) the course twice previously, without the written permission of the Dean responsible for his program.

Audit of a Course

  1. A student may register to audit a course. Course prerequisites are applicable to a course being audited. Application for the waving of a prerequisite for an Audit student must be made to the Dean responsible for the course. The auditing of the course entitles the student to all of the learning materials and instructional activity associated with the course, but not to the evaluation of her work and learning.
  2. Registration with an audit status in a course will result in a grade of AU for the course in the student’s academic history.
  3. A student must register to audit a course by the Registration Deadline. A student may not change or enter into an audit status after the Registration Deadline.

Withdrawal from the College

  1. A student who wishes to withdraw from a program and the College must do so formally through the Office of the Registrar. As part of the withdrawal process, the student will be encouraged to discuss his decision with his department.
  2. Withdrawal from a program and the College and the subsequent grade entries on the student's academic record are subject to the Registration Deadline and Withdrawal Deadline.
    • Withdrawal prior to the Registration Deadline will result in the course registration being deleted from the student’s academic history.
    • Withdrawal after the Registration Deadline and before the Withdrawal Deadline will result in grade of W being recorded for each course from which the student withdraws.
    • Withdrawal after the Withdrawal Deadline will result in a grade of F being recorded for each course from which the student withdraws.
  3. The refund of tuition and fees resulting from the withdrawal from a program and the College is subject to the Registration Deadline.
    1. Withdrawal prior to the Registration Deadline will result in the refund of tuition and fees less the non-refundable deposit.
    2. Withdrawal after the Registration Deadline will result in no refund of tuition or fees. Accounts payable to the College remain payable.
  4. Failure to attend or participate in a course does not constitute withdrawal and will not be construed as such.

Advanced Standing and Transfer Credit

  1. A student who feels that he may have already learned or achieved the learning outcomes for a course in his program through prior learning - formal or informal - may request that the College recognize that learning through the awarding of an Advanced Standing (AS), a Transfer Credit (TC) or a grade for the course. (See the policy regarding Prior Learning Assessment and Recognition (PLAR) and the policy regarding Grades.)
  2. The awarding of an Advanced Standing, Transfer Credit or a grade for a course on the basis of prior learning by the student is solely at the discretion of the College.
  3. The application for an Advanced Standing or Transfer Credit should be submitted to the Office of the Registrar as early as possible and no later than the Registration Deadline for the semester in which the student is registered in the course.
  4. A student who is offered an Advanced Standing or Transfer Credit and initially declines the offer and chooses to study in the course may choose to accept the Advanced Standing or Transfer Credit up to the Withdrawal Deadline. After the Withdrawal Deadline, the grade earned in the course will be recorded.

For questions or concerns regarding policies, please contact:

Jim Elliott
Director, Quality Assurance & Institutional Research
519-542-7751 x 3489
jim.elliott@lambtoncollege.ca

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