2000-2-6Program Advisory Committees

Responsible Executive:
President
Vice-President, Academic & Student Success
Issue Date:
November 27, 2003
Supersedes Date:
June 07, 2018
Last Review:
April 21, 2020
Last Revision:
April 15, 2019

Upon request, the college will provide a copy of this policy in an alternate format.

Policy

  1. There will be a program advisory committee (PAC) for each program or cluster of programs to advise the Board of Governors and the college regarding the program(s).
  2. The Board of Governors shall appoint members of the Program Advisory Committees (PACs) that are representative of the employers and industry sector(s) that each program serves.

Terms of Reference

  1. The purpose of the PACs is to identify and suggest requirements for new programs and courses and to consider, review and suggest changes and revisions in existing programs and courses and to consider, review and suggest changes and revisions in existing programs and courses, thus ensuring programs offered by the college meet the changing needs of the labour market.
  2. More particularly, PACs will offer advice regarding program learning outcomes, curriculum, facilities, experiential learning, in advancing capstone, clinical and field experience, co-op and work experience, placement opportunities, effectiveness of graduates, and community needs.
  3. PACs will provide an avenue to liaison with the community for the dissemination of information about the program, the development of scholarships and bursaries, recruitment of students and the placement of graduates, and for the college to disseminate relevant information to our community members.
  4. PACs are advisory and not administrative or executive in nature, and are not in any way responsible for the allocation and utilization of College resources.

Membership

  1. The Program Advisory Councils shall be composed of the following:
    1. A minimum of five members who are employers, specialists, professionals, community representatives, or recent graduates and are selected for their expertise, potential as employers, respect enjoyed in their field, and influence related to the purposes of the program. At least one member must be from a non-employer group. Members may be drawn from the local area or elsewhere in Ontario or Canada.
    2. Up to three students, preferably one from each year of study
    3. A minimum of one coordinator and/or faculty member and the program dean or associate dean.
    4. An internal or external resource person(s) as needed.
  2. The Board of Governors appoints all PAC members as described in 7a
  3. Only those members as defined in 7a shall have voting membership on the committee.
  4. A PAC member unable to attend a particular meeting may send a designate who wil have the same rights as the represented member.
  5. In their role, the student members will provide a report to the PAC at each meeting and any additional comments and discussion requested by the PAC, and participate in any further business or discussion by the PAC as requested by the PAC chair.
  6. The PAC members described in 7a shall be appointed for a term not to exceed three years, which will normally commence on September 1 of the year in which they were appointed.
    1. The three-year term is renewable one time only. There may be exceptions to the six-year limit if no replacement members are available.
    2. When a new PAC is formed, the first members shall commence their respective terms upon their appointment and their terms shall be set to expire on August 31 within each of the following three years so as to establish a three-year rotation of term renewals and appointments.
    3. Any vacancy occurring during the term of a member shall be filled on a recommendation of the Program & Services Committee of the Lambton College Board of Governors and appointment by the Board.

Meetings

  1. PACs shall meet a minimum of two times per year, preferably once in each post-secondary term. The PAC will determine the need for more meetings.
  2. When in any academic year, a member - other than an ex-officio member - who attends less than 50 per cent of the meetings of the advisory committee may have their membership declared void by the committee and may be replaced by a new member.

Operations

  1. The chairperson of a PAC for the next academic year shall be elected annually at the last meeting of the academic year from non-college members as defined in 7a.
  2. The chair, in consultation with the dean or associate dean of the program(s), is responsible for establishing the agendas for the committee meetings.
  3. The dean or associate dean's academic administrative assistant is responsible for arranging meetings as required by teh committee, ensuring that the committee membership list is current and submitted to the Board of Governor's office.
  4. Minutes shall be kept of each committee meeting and distributed by the dean or associate dean's academic administrative assistant to each member prior to the next meeting. Items or issues that require review by teh Vice-President, Academic & Student Success shall be highlighted by the dean and sent to the Vice-President, Academic & Student Success.
  5. The college will provide secretarial support to each PAC.
  6. A quorum for the purposes of voting at each meeting shall be the majority (50% or more) of the voting PAC members.

Communications

  1. When a triennial program review is completed by the program representatives as part of the Quality Assurance process, it will be reviewed by the PAC in the subsequent fall term.
  2. Programs that have been identified under the Program Revitalization adn Rationalization policy as requiring revitalization will have a report prepared by the dean and coordinator. The report will be presented to the Program & Services Committee of the Board of Governors. The Program Advisory Committee will receive and review the report and provide comment on the revitalization of the program.

Orientation

  1. Orientation information about the college system, the role and responsibilities of PACs, Strategic Program Directions, Key Performance Indicators, and Lambton College in general, will be provided to all new members of PACs by the Office of the Vice-President, Academic & Student Success. Each individual committee will conduct orientation on its programs.

Establishment of a New PAC

  1. When the College wishes to explore the feasibility of a new program, an ad hoc Program Advisory Committee shall be established. The membership shall be composed of individuals selected for their expertise, potential as employers, respect and influence enjoyed in their field related to the program, and educators in the appropriate field. College resources persons will consist of the program dean and associate dean and selected faculty.
  2. The purpose of the ad hoc committee is to assist in the assessment of the need for the program, provide input regarding the proposed curriculum. Once the decision is made to proceed, a program proposal will be compiled by the program developer for submission to the Program & Services Committee of the Board and its recommendation to the Board of Governors. 
  3. When a new program has been approved a new PAC will be established that may include members from the ad hoc committee membership as well as new members, as appropriate.

For questions or concerns regarding policies, please contact the policy sponsor. See the phone list for contact info.

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