2000-1-5Progression and Graduation from a Program

Issue Date:
August 01, 2012

Upon request, the college will provide a copy of this policy in an alternate format.

Policy

  1. Students are expected to study and complete the courses in a program in the sequence in which they are presented in the program.

Prerequisite and Corequisite Courses

  1. In all instances, requirements for prerequisite and corequisite courses must be met.
  2. A prerequisite course is one which must be successfully completed before the student is allowed to register in a related course. A corequisite course is one which must be studied concurrently with a specified related course.
  3. The student is responsible for ensuring that all prerequisite and corequisite conditions are met before registering in a course. Failure to meet a pre- or corequisite will result in the de-registration of the student from the related course.

Program Progression

  1. Programs may have program-specific progression rules. Program progression rules identify requirements (e.g. a course grade of C or greater) that must be met in order for the student to progress to a higher Academic Achievement Level (AAL), or register in higher level courses, or graduate from the program.
  2. It is the student's responsibility to be aware of and meet program progression rules.

Academic Good Standing, Jeopardy and Dismissal

  1. In order to advance in good academic standing to a subsequent semester of a program, a full-time student must maintain both a term and program Grade Point Average (GPA) of 2.00.
  2. A full-time student whose term GPA is less than 2.00 is considered to be in Academic Jeopardy. A student in this state may continue in his program. After grades have been issued at the end of each term, the Registrar will issue to each student in Academic Jeopardy a warning concerning his poor performance and the consequences of future poor performance.
  3. A full-time student who achieves a term GPA of less than 1.50 in three terms, in one or multiple programs, over any three calendar years (nine consecutive semesters) will be dismissed from the College by the Registrar for 12 months. A student seeking re-admission to a College program after dismissal must re-apply for admission to the College. See Application and Admission to Programs: Re-Admission to the College or a Program: Academic Dismissal.

Requirements For Graduation

  1. To be eligible for graduation from a program, a student must satisfy all of the following conditions.

Minimum Grade-Point Average

  1. The student must achieve a final program Grade Point Average of 2.00 or greater.

Minimum Grades in Required Courses

  1. The student must achieve the minimum passing grade in each and every course prescribed for the program from which graduation is expected. Some programs may require a grade or grades greater than the College minimum passing grade for progression through or graduation from the program. In such cases, the program-required minimum grades must be achieved.

Currency of Courses

  1. Courses must be current in order to be counted towards program graduation requirements. Courses completed more than seven years prior to graduation may be considered stale-dated, i.e. not current, and therefore not acceptable for meeting program graduation requirements.

Current Program Requirements

  1. The student must successfully complete the course requirements of the program version in effect at the time of graduation (i.e. the program version of the currently graduating students who are completing the program in the normal, scheduled timeframe) unless the Dean has approved alternative arrangements in writing to the Registrar. The requirements for graduation from the program will include any changes made to the curriculum while the student is in progress in the program, provided that the changes are published six months prior to implementation (failing published notice of six months, a two-thirds majority of affected students may permit the change) and the changes are implemented prior to or at the time at which a student, following the normal, on-time progression through the program curriculum, would normally be scheduled for that part of the curriculum. The program graduation requirements will not include changes made to the curriculum in semesters that had already been completed by a student following the normal, on-time progression through the program. A student who has worked ahead of the normal, on-time progression through the curriculum will not be disadvantaged or faced with additional requirements because of the curriculum changes.

Interrupted Studies

A student who does not register in a program for two or more successive academic terms normally scheduled for her program will be considered as having interrupted her studies.

  1. The student who resumes her studies after an interruption will be required to meet the program requirements in effect at the time of her return to the program. That is, the returning student will be required to fulfill the requirements of the program version in place for the students in the program term to which she is returning who are following the normal, on-time progression through the program.
  2. On resumption of studies after an interruption, the student's previously completed courses will be assessed by the program department against the current version of the program curriculum. (See the above statement.) The Dean will establish the requirements to be met in order for the student to graduate from the program version in effect on her return to the program. A student may be required to demonstrate skills or knowledge that are sufficient to permit a return to studies or placement that is safe and with a reasonable chance of success.
  3. Students who have interrupted their studies may not be eligible to graduate from a program that is no longer offered (suspended or canceled) by the College. See the policy statements below: Graduation from a Suspended or Canceled Program.

Program Completion Time Limit

  1. The student is expected to complete the program within 150% of the normal full-time program duration, beginning with the date of the student's initial enrolment in the program. Students with documented disabilities may be expected to take up to 200% of the normal full-time program duration.
  2. The student who has not completed the program within this timeframe will become subject to the program curriculum and requirements in place at the time of graduation (i.e. the requirements faced by the currently graduating students who are completing the program following the normal, on-time progression through the program). The Dean will establish the requirements to be met in order for the student to meet the graduation requirements of the program version in effect at the time of graduation.
  3. Students who have extended their studies beyond the normal program completion time may not be eligible to graduate from a program that is no longer offered (suspended or canceled) by the College. The policy statements below concerning graduation from a suspended or canceled program may supersede the above statements concerning program completion time limits. See the policy statements below: Graduation from a Suspended or Canceled Program.

Residency Requirement

  1. The student must have successfully completed at Lambton College at least 25% of the courses and credit-hours in the program in order to satisfy residency requirements. See the policy: Residency Requirements and Recording of Courses and Grades.

Additional Program Requirements

  1. Where a program establishes additional requirements beyond the successful completion of required courses, these additional requirements must be satisfactorily completed.

Graduation Application

  1. A prospective graduate must submit an application for graduation to the Registrar's Office at least ten weeks before the date of the convocation ceremony.

Graduation Fee

  1. A graduation fee must be paid for each credential for which a student applies.

Outstanding Accounts

  1. All debts owing to the College must be fully paid and all borrowed College property returned to the College before the College will provide confirmation or evidence (e.g. transcript, diploma) of the student’s completion of the program, work in the program, eligibility for graduation or graduation from the program, or permit participation in any College ceremony or event recognizing completion of or graduation from a program of study.

Additional Certificates and Diplomas

  1. Certificates or diplomas for two programs may be received in one academic year provided that the requirements for them are completed in two different terms.

Graduation from a Suspended or Cancelled Program

  1. Once a program has been suspended, students may graduate from the program for a period after the date of suspension equal to 150% of the normal length of the full-time program. e.g. three years for a diploma program normally delivered over two calendar years.
  2. A student who has interrupted her studies and returned to a program, or enrolled in a program on a reduced-load or part-time basis for an extended period of time, or extended the period of study beyond 150% the normal full-time program duration for whatever reason, may not have sufficient time to complete the program and so may not become eligible for graduation.
  3. A student may not graduate from a cancelled program.

For questions or concerns regarding policies, please contact:

Jim Elliott
Director, Quality Assurance & Institutional Research
519-542-7751 x 3489
jim.elliott@lambtoncollege.ca

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