2000-8-1Co-Operative Education and Internships

Responsible Executive:
Vice President, Student Success and Campus services
Policy Sponsor:
Director, Student Success
Issue Date:
January 18, 2018
Supersedes Date:
August 15, 2016
Last Review:
January 18, 2018
Last Revision:
January 18, 2018

Upon request, the college will provide a copy of this policy in an alternate format.

Lambton College is committed to delivering programs that meet the needs of students and employers. To this end, Lambton College includes a co-operative education or internship component in those programs in which the work experience will contribute to student development and success.

Policy

  1. A co-operative education (co-op) program formally integrates work experience in an employment setting into a student’s academic studies. A co-op program begins with an academic term; work and academic terms are then scheduled in a pre-determined sequence.
    1. A "mandatory” co-op program requires the successful completion of the co-op component in order for the student to graduate from the program.
    2. An "optional” co-op program provides the opportunity for the student to engage in a co-op experience, but does not require completion of the co-op component for graduation from the program.
  2. An internship program formally integrates work experience in an employment setting with a student’s academic studies. An internship program begins with an academic term; academic terms and the work experiences then occur concurrently (in parallel) in a pre-determined sequence.

  1. In order for a program to be recognized by the College as a co-op or internship program and for the student’s work experience to be recognized for College credit, the following requirements must be met.
    1. The student work-experience job is approved, as a suitable learning position, by the program-relevant co-op advisor in myCareer Centre.
    2. During the work experience, the student is engaged in productive work, not merely observation.
    3. The student’s experience on the job is monitored by the College. See Co-Operative Education and Internship Procedures.
    4. The student’s performance on the job is supervised and evaluated by the employer.
    5. The student’s grade for the work-experience course is determined by the myCareer Centre co-op advisor with consideration of the employer’s evaluation and feedback.
    6. A co-op work term must consist of a minimum of 12 weeks and 420 hours of work.
    7. An internship work experience runs concurrently with an academic term, and must consist of a minimum of 160 hours of work over the length of the academic term.
  2. In order to ensure the quality and viability of a work-experience program and the work-experience component within it, Schools contemplating the development or revision of a co-op or internship program must comply with the following:

    1. The school dean, or designate, must present the plans, including rationale and justification, for the development of a co-op or internship program or the revision of the work-experience component of any existing program to the manager of the myCareer Centre for sign-off before presentation to the College Curriculum Committee.
    2. The school dean, or designate, must undertake a feasibility study, in conjunction with the myCareer Centre, to determine the willingness of potential employers to hire co-op or internship students for the proposed program. The study must consider the market context, with attention to existing and possibly competing work-experience programs in the College and other institutions.
    3. The proposed or revised co-op or internship program must include an employment-preparation course approved by the manager of the myCareer Centre.
  3. Students enrolled in a co-op or internship program are governed by the following statements.

    1. Students enrolled in a co-operative education or internship program will pay a mandatory fee to cover the costs of employer relations development, job development, job-readiness preparation and co-op service administration.
    2. Co-op and internship employment positions are not guaranteed in any program. Securing a co-op or internship position is frequently a competitive process and ultimately the responsibility of the student.
    3. Students are required to follow the academic and work sequence presented in the relevant program map.
    4. In order to be eligible to apply for a co-op or internship during the recruitment term*, the student must
      1. have successfully completed all courses required by the program for the terms prior to the recruitment term, and
      2. be enrolled in all courses required for the recruitment term, and
      3. have a minimum program cumulative GPA of 2.0, or greater as required for specific programs (refer to program map for program specific information).
    5. In order to be eligible to participate in a co-op or internship position, the student must
      1. have successfully completed all required courses for all terms preceding the work term*; and
      2. have a minimum program cumulative GPA of 2.0, or greater as required for specific programs (refer to program map for program specific information);
      3. meet any additional academic prerequisites established for specific programs.
    6. Exceptions to the above (5.d, 5.e) requirements for eligibility to apply for or participate in a co-op or internship experience may be permitted in extenuating circumstances, e.g., the imminent completion of a required course(s) for which an NG grade is in place. Any exception must be approved by the department Manager, after consultation with the relevant Dean.  The preparation of the student for the co-op/internship experience, the likelihood of the student’s success in the co-op/internship experience, and the safety of the student in the co-op/internship experience cannot be compromised by any exception granted. 
    7. A student considering or entering into a co-op and internship experience must be aware of and comply with the Co-Operative Education and Internship Procedures.
    8. It is the responsibility of the student to meet any employment requirements, such as, but not limited to, a visa, work permit, immunizations, security background check, medical clearance.
    9. When offered a position by a potential employer, the student must accept or decline the offer promptly (within one business day of the offer). An acceptance, including a verbal acceptance, is considered a binding contract, and must be honoured.Failure to honour an acceptance will result in a No Pass (NP) grade for the course.
    10. A student may not withdraw from a co-op or internship course. Withdrawing from a co-op or internship will result in a No Pass (NP) grade - not a Withdrawal (W) grade. In exceptional cases, because of extenuating job or personal circumstances, the program-relevant advisor at myCareer Centre may permit and process a withdrawal with a (W) grade.
    11. A student must complete all requirements established for the co-op or internship course and the work experience, including the agreed-upon contract dates and the required minimum hours, in order to complete successfully the work-experience course.
    12. A student registered in a co-op or internship course will be awarded either a P (pass) or NP (no pass) grade, which will be recorded on the student’s transcript.
  4. A student seeking to appeal any decision arising from or with respect to this policy should refer to policy 2000-01-13 Appeal of an Academic Decision.

*Definitions

Recruitment Term
The term during which the student is applying for a work experience in a subsequent work term.
Work Term
The term during which the student is engaged and enrolled in a work experience.

For questions or concerns regarding policies, please contact:

Jim Elliott
Director, Quality Assurance & Institutional Research
519-542-7751 x 3489
jim.elliott@lambtoncollege.ca

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