3000-2-9Further Formal Education for the Purpose of Additional Salary Steps

Responsible Executive:
Vice President Corporate Performance and Employee Relations
Policy Sponsor:
Vice President Corporate Performance and Employee Relations
Issue Date:
January 21, 2019
Supersedes Date:
September 21, 2006
Last Review:
January 21, 2019
Last Revision:
January 21, 2019

Upon request, the college will provide a copy of this policy in an alternate format.

The Academic Collective Agreement sets out a Classification Plan for academic employees that permits an employee to gain salary increments (subject to specific limitations) by completing further formal education.

This policy describes the requirements for gaining such increments and the process to be followed by a full-time or partial-load academic employee who plans to pursue further formal education and expects a resulting salary step adjustment.

Policy

  1. A full-time or partial-load academic employee may attain additional salary steps by completing approved additional formal education.
  2. The additional steps may not cause the employee's annual base salary to exceed the salary maximum described by the Collective Agreement.
  3. The additional formal education must be approved by the College, prior to the commencement of the course of study, in order to qualify for additional salary steps.
  4. The additional formal education must result in a formal qualification that would "constitute the norm in institutions of post-secondary education in the Province of Ontario". (Academic Employees Collective Agreement, effective October 1, 2017)
  5. The additional formal education credential must be at a higher lever than the employee's current highest credential in order for the employee to qualify for additional salary steps.
  6. The additional formal education must be completed through a
    1. Canadian post-secondary institution recognized by Lambton College, or
    2. a non-Canadian post-secondary institution that is an accredited, recognized post-secondary institution and a program of study that is deemed to be equivalent to a certificate, diploma or degree from an accredited, recognized post-secondary institution in Ontario as indicated by deemed equivalency by the World Education Services (WES), and accepted by Lambton College.
     
  7. A full-time or partial-load academic employee who is pursuing a non-Canadian credential is required to provide evidence of equivalency from World Education Services (WES) at the time of application for approval and, upon completion of the education, the employee completing a non-Canadian credential must provide a World Education Services (WES) official evaluation report confirming the Canadian equivalency of the credential.
  8. The academic employee must submit, in writing, a request for approval of further formal education for the purpose of gaining further salary steps prior to enrolling in the program of study.
  9. The written request must include an outline of the proposed program of study and its relevance to the individual and the College.
  10. Approval of the proposed further education for additional salary steps does not constitute or imply approval for Educational Assistance as described in and provided for by the Professional Development policy 3000-3-2.
    1. Academic employees wishing to request approval for educational assistance as described in the Professional Development policy must request approval under that policy and as described by it.
     
  11. The approval of further formal education for additional salary steps is independent of, and implies no connection with or approval for, considerations under the Collective Agreement Article 20 - Professional Development Leave, Article 21 - Leave of Absence or Article 23 - Pre-Paid Leave.
    1. Academic employees wishing to request consideration under any of the above Collective Agreement articles must request approval under the relevant article as described by it.
     
  12. The approval process for further formal education for additional salary steps requires a request submitted by the academic employee, consideration by the immediate supervisor, review by the Vice President Corporate Performance and Employee Relations, approval by the Vice President Academic, and written notice of approval from the Human Resources department.
    1. To initiate the approval process for further formal education for additional salary steps, the academic employee will meet with the immediate supervisor to discuss the proposal and will then submit to the supervisor the completed formal written request providing all required information and rationales.
    2. The immediate supervisor will review and forward the request to the Vice President Corporate Performance and Employee Relations (or designate) to determine the appropriate step progression resulting from the proposed further formal education, consistent with the Classification Plan for Academic Employees in the Academic Collective Agreement and any other relevant articles in the collective agreement.
    3. The Vice President Corporate Performance and Employee Relations (or designate) will forward the request and the determination of the step progression and any other relevant comments to the Vice President, Academic for consideration for approval. In considering the request, the Vice President, Academic will consider
      1. the comments and recommendation of the immediate supervisor;
      2. the subjects normally taught by the academic employee, or the nature of counselling normally provided by the counsellor, or the nature of services normally provided by the Librarian;
      3. the current and planned or anticipated requirements of the College;
      4. the financial resources and capability of the College.
       
    4. The Vice President, Academic will make a determination with respect to the request and forward it to the Vice President Corporate Performance and Employee Relations. The Human Resources department will convey the decision along with any relevant conditions or limitations and the determined resulting step progression, in writing, to the employee and provide a copy to the respective immediate supervisor.
    5. The above written notice from Human Resources concerning the decision, limitations and step progression constitutes the only relevant and applicable approval by the College for the undertaking of further formal education for the purpose of additional salary steps and the number of additional steps.
     
  13. Any step and salary adjustments resulting from the approved further formal education will become effective the date the new credential is conferred by the granting institution.
  14. Any request from an academic member for adjustments to the current or maximum salary step level as a result of completing further formal education that did not receive College approval prior to the commencement of studies will be considered at the sole discretion of the College.

Appendix A

Application Form
Approval of Further Formal Education for the Purpose of Additional Salary Steps

This form is available at the Human Resources Department website.

Appendix B

List of Approvals Concerning Further Formal Education that May Be Sought

The list below identifies the approvals that an academic employee may choose to seek when considering pursuing further formal education.

Each permission stands separately and on its own, and gives or implies no other permission or approval.

An academic employee pursuing further formal education may wish to consider and seek approval for any or all of the following.

  1. Educational Assistance - the Professional Development policy provides for financial assistance and time release for the pursuit of further formal education. Application may be made per the policy.
  2. Time Release - the collective agreement provides for the consideration of a request for different time releases for the pursuit of further formal education. An academic employee may wish to consider three articles.
    1. Article 20 - Professional Development Leave
    2. Article 21 - Leave of Absence
    3. Article 23 - Prepaid Leave
     
  3. Additional Salary Steps - An academic employee seeking further formal education may be eligible for additional salary steps as a result of the further education. As described by this policy, permission for additional steps must be sought and received before the commencement of studies. The form found in Appendix A, above, should be used and completed when seeking this permission and approval.

Appendix C

Addendum
Employees Currently Pursuing Further Education at the Time of the Publication of this Policy

At the time of the publication of this version of this policy, December, 2018, there may be academic employees 1) who are currently pursuing further formal education and 2) who have not made a request for approval of the education for the purpose of gaining further salary steps prior to enrolling in the program of study, and who would like to have their further education considered for approval for gaining further salary steps.

For those academic employees whose situation is described above, the College will accept and consider a request without prejudice - as if it were made before the commencement of the studies - consistent with this policy until June 30, 2019. After that date, the policy applies as written.


For questions or concerns regarding policies, please contact:

Spencer Dickson
Vice-President, Corporate Performance & Employee Relations
519-542-7751 x 3627
spencer.dickson@lambtoncollege.ca

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